The Efficient Way To Manage Data Migration

Mapping out a plan is the most important piece of a migration. Every migration requires a certain amount of strategic digital transformation of the content moving from the source repository to the destination. Considerations must include folder structure, metadata mapping, security, search capabilities, and many other components that will allows users to find appropriate content. It is critical that you invest the time to document the problems you’re having and what is needed to move ahead.

Why Do Migrations Fail?

There are many causes for this, most of which occur around poor planning. While most businesses share the same requirement to procure data efficiently, they frequently vary on how they arrive there. There are several repositories for your use when in reference to data sorting, but without a solid plan in place, these resources can fail to function properly. Be sure you’ve thought it through carefully before migrating.

Wave has been performing enterprise migrations and giving strategic planning services since the ’90s. We’ve executed migrations for customers utilizing OpenText, Microsoft, IBM, Paperclip, and more.

Our experienced team appreciates the particular challenges that can arise in both current and traditional ECM tools and we’ve refined our ways over the years as technology has expanded. Leverage our expertise to deploy a successful migration and digital transformation.

What Should You Consider When Planning A Data Migration?

Take An Inventory

Take the appropriate amount of time to understand what you have, how it’s cataloged, how much and what kinds of data you have, and any elements you need like versions, annotations, and processes.
Clean & Organize

Data migrations are much like moving to a new home- identify what you want to take with you and what you no longer need. It’s possible that you have data that is not needed. While reviewing your content, take a second to determine opportunities for improvement specifically as it pertains to your operational processes and metadata.
Test The Migration Process

Next, you should assess your migration and pinpoint a standard to see how drawn-out the migration will be. Also, perform a data exchange analysis to be sure your migration pipeline is hiccup-free.
Check In Regularly

If you find that your migration will take longer than planned during the standardizing process, be sure to set up routine progress checks during that window and make sure no problems happen. If they do, you can change your project plan.
Validate Your End Result

To ensure that your end result in the destination platform matches what you with in the source system, have a verification procedure in place. If you’ve performed data cleanup during the migration, your verification should be able to account for that.
Account For New Content

Sometimes you can’t make the entire system non-editable during a migration, and new content is added. You’ll want to be sure to show any new metadata and any new data that’s included.
Leverage AI Where Possible

Many programs now offer Artificial Intelligence tools that can automate the content organization process of your migration. Should you determine to use this feature, you can use existing metadata, and augment it with the help of your AI capabilities.